Mastering Time Management

Dot

Know how you’re spending your time

Track your time to improve productivity. Use tools like RescueTime to identify non-work activities and unproductive habits.

Stick to a daily schedule

Create a daily schedule with realistic timelines and time buffers. Give undivided attention to tasks, avoid distractions and practice self-discipline.

Prioritize

Prioritize tasks using the Eisenhower Matrix: do immediately, schedule for later, delegate, or delete. Avoid overwhelming to-do lists.

Tackle the most difficult task first

Prioritize tasks using the Eisenhower Matrix: do immediately, schedule for later, delegate, or delete. Avoid overwhelming to-do lists.

Batch-process similar tasks

Batch processing: group similar tasks together by objective or function. Examples: client meetings, email responses, report generation.

Set reasonable time limits

Parkinson's law: Work expands to fill the time given. Setting shorter deadlines can improve productivity and avoid wasting time.

Learn when to say no

Maximize productivity by recognizing limits and strengths, saying no when needed, and delegating tasks that others can do better and faster.

Avoid multitasking

Multitasking reduces efficiency and increases risk of errors due to "switching costs."

. Keep things organized

staying organized and finding what you need quickly. Create a consistent system and stick to it. Regularly purge old and unnecessary files. Use shared folders to collaborate with colleagues and keep things organized for everyone

. Use time management tools

Boost productivity with tools like Slack for team communication, Dropbox for file storage, Google/Outlook Calendar for scheduling, and Canva/Lucidchart for design and diagrams.